Switching to a connected collaborative experience, means you do not lose the value of software and solutions already in place.
Office Delve is a cloud-based service powered by Office Graph, which helps users find and discover pertinent information across integrated Microsoft products by pulling user content from Microsoft Exchange, OneDrive for Business, SharePoint 2016 and Yammer. In addition to traditional search tools, Delve has a discover function, which bring potentially relevant information to the attention of users, based on relationships and the past activity of other users within the same organisation. It is important to note that Delve never presents users with content they don’t have permission to view.
Delve, which became available for Microsoft 365 subscribers in March 2015, is also a collaboration tool that helps users find colleagues through profiles, and it allows them to create, edit and share documents, PowerPoint presentations and more with other users. It works similarly to Microsoft Sway in that it also allows users to embed documents, videos and images.
Dynamics 365 is a new, cloud-based enterprise software platform, bundling ERP, CRM and HCM products alongside PowerBI reporting functions in one streamlined, unified package.
With its ERP and CRM capabilities broken down into several apps, Dynamics 365 is designed so that users can start with what they need, and grow at their own pace, adding new paps and functionalities as and when they need them.
Dynamics 365 is comprised of a number of apps covering a wide variety of business processes; customer relationship management, financial planning and reporting, logistics, and human resource management functions are contained within one uniform program.
What sets Dynamics apart, as well as hosting all these processes under one roof, its common data model, which allows these apps to share data.
The inaugural edition of Dynamics 365 will feature six apps:
Sales – which enables users to build and track relationships with their customers, get in-depth insight, generate leads, and close sales more quickly.
Customer Service – aims to drive engagement with customers, and help users deliver fast, personalised service to meet customers expectations.
Operations – covers all aspects of financial and operational planning and reporting, manufacturing, and supply chain management.
Marketing – in partnerships with Adobe Marketing Cloud, connects sales and marketing services to help drive revenue.
Field Service – helps users optimise their mobile workforce, with intelligent scheduling, remote assist monitoring and contract and inventory management.
Project Service Automation – enables users to manage projects from beginning to end, including functions for resource management, handling contracts and budgeting.
With intelligence built into all of these apps, Dynamics 365 will offer users predictive, actionable insights within a user-friendly, scalable platform.
Dynamics 365’s flexibility will provide users with the freedom to license only the apps they need, customise them to their particular organisations way of working, and build on that foundation as their business grows.
Microsoft’s Power Automate is cloud-based software that allows employees to create and automate workflows and tasks across multiple applications and services without help from developers. Automated workflows are called ‘flows’. They create a flow, the user specifies what action should take place when a specific event occurs. Once a flow is built, it can be managed on the desktop or through an app on a mobile device. Power Automate integrates with various Microsoft services and apps, including Power BI, Power Apps, Dynamics 365 and Microsoft 365. Microsoft’s Power Automate automates everything from simple push notifications and content management to complex business processes with defined steps and stages.
The most common use of Power Automate is to trigger notifications. When a new lead is added to Microsoft Dynamics CRM, for example, an automated workflow can send sales representatives an email or text message with details about the lead. Power Automate can also be used to copy files. For example, when a new file is added to Dropbox or OneDrive for Business, an automated workflow can instantly post a copy of the file to SharePoint. The Microsoft Power Automate Bot works within Teams work spaces. Using the Power Automate bot, employees can trigger flows within Teams conversations. One example uses, provided by Microsoft, is team members can run a flow that sends a text message to a support engineer to flag an issue or log an issue in an Excel spreadsheet.
Create surveys, polls and custom tests. Send out the web link to the test in a variety of ways: in an e-mail; as a link in a shared OneNote document; or embed in a webpage or in OneNote Online.
People can respond to it using any web browser, even on mobile devices. You can provide automatic feedback based on the answers chosen, and automatically mark the test if it is all multiple-choice questions. You can also review all the tests submitted back to you and provide further feedback if required. Form data, such as test results, can easily be exported to Excel for additional analysis or grading.
Formerly Delve Analytics, is an application designed to help employees and their managers gain insight into how workers spend their time, with the goal of optimising tasks and making them more efficient. MyAnalytics is part of the Microsoft 365 cloud-based suite of productivity applications.
MyAnalytics uses artificial intelligence and machine learning and draws on data generated by a worker’s behaviour as well as his or her interaction with various applications in the Microsoft 365 suite, focusing on such application use as email, calendar and files used. The MyAnalytics App can learn who a certain worker meets with often and make recommendations about other connections within a company that might be useful or provide related material for a meetings based on the meeting’s attendees. MyAnalytics can take not of hours of work time during the work day and patterns of work and focus on after-hours time spend on work. The app can then make certain recommendation about how to free up a worker’s time and make certain tasks more efficient.
PowerApps is an initiative by Microsoft that allows developers and nontechnical users to build mobile applications from selectable templates. Using Microsoft Azure, the platform as a service offering, and built-on development tools that target nontechnical users (this suite of tools was formerly known as Project Siena), users can create, manage and share business apps on iOS, Android and Windows devices. Microsoft rolled out PowerApps in late 2015.
The objective of PowerApps is to enable business users to build new capabilities via apps, without requiring that they have code expertise. Microsoft touts an intuitive visual design for PowerApps, with drag-and-drop functionality and a familiar look and feel taken from applications like PowerPoint.
PowerApps has connections to various Microsoft-based and third-party applications, including Microsoft SQL Server, SharePoint and OneDrive in the Microsoft 365 productivity suite, as well as Dropbox, Google Docs, SAP, Oracle and Dynamics CRM.
Application programming interfaces to enable these data connections, as well as the apps themselves are hosted on Microsoft Azure.
The People app in Microsoft 365 is where you’ll find all of your work contacts, Skype for Business Contacts, plus any Rooms, Distribution Lists or Groups that your colleagues or company’s admins may have set up. You can also set up connections to social media in the People app, with LinkedIn included, though others are available as free add-ins.
What you see:
The people app has an easy to use interface that largely mirrors the people and contact apps in other Microsoft products, such as Outlook.
The People app is very easy to use. Search for and select your contacts, rooms or groups in the first two columns, and the details are shown in the third column at the right. In the list of your contacts you can click on any square letter and get a quick list to move to a different letter without having to scroll.
To add a new contact, contact list or group, click on the New menu item about the contact list, then fill in the details on the resulting screen and save or cancel.
The People app is widely integrated across Microsoft 365, since collaboration is at its heart. Email, Calendar, and anywhere you see a ‘Share’ link, in OneDrive, Word Online, etc.
Easy to use:
Launch Planner from the Microsoft 365 applications launcher with a single clock. You can then create a new plan, build a team, assign tasks, and update status – in a few easy steps.
Organise work visually:
Each plan has its own board, where you can organise tasks into buckets. You can categorise tasks based on the their status or on whom they’re assigned to. To update the status or change assignments, just drag and drop tasks between columns.
Visibility and transparency:
The My Tasks view provides a comprehensive list of all your tasks and their status across all your plans. When working together on a plan, team members always know who is working on what.
Collaborate around tasks:
Built for Microsoft 365, Planner lets you attach files to tasks, work together on those files, and even have conversations around tasks without switching between apps. With Planner, all your team’s discussions and deliverables stay with the plan and don’t get locked away across disparate applications.
Works across devices:
Planner works across all your devices. With Planner, everyone is always on the same page. A glance at Charts is all it takes to know where things stand and if the team is making enough progress towards their goal.
With Planner, you’ll never miss a beat! Receive email notifications whenever you’re assigned a new task added to a conversations.
PowerBI is a business analytics solution that lets you visualize your data and share insights across your organisation or embed them in your app or website. Connect to hundreds of data sources and bring your data to life with live dashboards and reports.
See your data in new ways:
Make informed decisions quickly. Connect, model and then explore your data with visual reports that you can collaborate, publish, and share. PowerBI integrates with other tools, including Microsoft Excel, so you can get up to speed quickly and work seamlessly with your existing solutions.
Connect to your data, wherever it is:
Access data from hundreds of supported on-premises and cloud-based sources, such as Dynamics 365, Salesforce, Azure SQL DB, Excel, and SharePoint. Ensure it’s always up to date with automated, incremental refreshes. Power BI Desktop enables you to draw deep insights for a broad range of scenarios.
Prep and model your data with ease:
Data prep can take most of your time, but it doesn’t have to. Reclaim hours in your day using self-service Power Query experience familiar to millions of Excel users. Ingest, transform, integrate and enrich data in Power BI.
Provide advanced analytics with the familiarity of Excel:
Enable business users to dig deeper into data and find patterns they may have otherwise missed, with Power BI features like quick measures, group forecasting, and clustering. Advanced users have full control over their model using powerful DAX formula language. If you’re familiar with Excel, you’ll feel at home in Power BI.
Create interactive reports customised for your business:
Create stunning reports with interactive data visualisations. Tell your data story using a drag-and-drop canvas and hundreds of modern data visuals from Microsoft and partners – or create your own, using the Power BI open source custom visuals framework. Design your report with themes, formatting and layout tools.
Author for everyone, anywhere:
Get visual analytics to the people who need it. Create mobile-optimised reports for viewers to consume on the go. Publish from the Power BI Desktop to the cloud or on-premises. Embed reports created in Power BI Desktop into existing apps or websites.
Schedule & task management:
Easily create and manage schedules on the go and stay informed when changes are made. Quickly assign and complete tasks to address customer and business needs in the moment.
Communication & community:
Create spaces for meaningful conversation where workers can share ideas, learn from one another, and again insight into larger, organisational initiatives.
Training and on-boarding:
Deliver employee resources and training content that workers need to gain the skills and confidence they need to do their best work.
Identity and access management:
Quickly create and assign a digital identity with just a phone number. Easily add and remove team members in the application and maintain the enterprise security and IT managements control that you expect with Microsoft 365.
All your videos in one place, wherever you are:
Watch videos from across your organisation in the Stream application, or in other applications you use every day – any time, on any device.
Find every moment that matters:
Speech to text, auto-generated close captions, and face detection features create more ways to find and interact with your videos – so everyone can access relevant content quickly and easily.
Create compelling communications:
Make your digital communications more impactful by delivering messages that capture personality and emotion through video.
Deliver more effective learning:
Increase engagement and knowledge retention for training and education; enable everyone to contribute with peer-to-peer information sharing.
Collaborate more easily with video in all your apps:
Bring your training videos, team meeting recordings, and more into the apps you use every day to enrich experiences within the context of daily work.
Sway is a new to Microsoft 365 applications, and makes it easy to create and share interactive reports, personal stories, presentations, and more.
Start by adding your own text and pictures, search for and import relevant content from other sources, and then watch Sway do the rest. With Sway, you’re no longer limited to picking a pre-designed template that makes your presentations look like everyone else’s, and you don’t have to have any design skills to transform and showcase information in modern, interactive, and attention-getting ways.
With Sway, there’s no need to spend lots of time on formatting. Its built-in design engine takes care of making your creating look its best. If the initial design doesn’t quite match your taste or mood, you can easily apply another – or fully customise your layout to make it your own.
It’s super easy to share your finished Sways. Family, friends, classmates, and coworkers can see your creations on the Web without singing up, singing in or downloading anything. You can change the privacy settings for any Sway whenever you want more control over what you share.
Sway is free to use for anyone with a Microsoft Account (Hotmail, Live, or Outlook.com). You can create more sophisticated Sways with more content when you use Sway as part of a Microsoft 365 subscription.
Microsoft To-Do is a simple and intelligent to-do list that makes it easy to plan your day. Whether it’s for work, school or home, To-Do will help you increase your productivity and decrease your stress levels.
It combines intelligent technology and beautiful design to empower you to create a simple daily workflow. Organise your day with To-Do’s smart Suggestions and complete the most important tasks or chores you need to get done, every day.
To-Do syncs between your phone and computer, so you can access your to-dos from school, the office, or the grocery store or even while you’re travelling around the world. You can quickly add, organise and schedule your to-dos while you’re on the go. With important to-dos that you really shouldn’t forget you can add reminders and due dates – we’ll remember them for you. And if you have to-dos that you need to tick off on a daily, weekly or yearly basis you can set up recurring due dates to remind you each and every time.
You can also use To-Do as a note-taking app, adding detailed notes to every to-do, from addresses, to details about that book you want to read, to the website for your favourite cafe. You can collect all your tasks and notes in one place to help you achieve more.