Microsoft Lists - evolving the value of SharePoint lists and beyond

Your lists just got a whole lot smarter

Millions of SharePoint users have benefited from using lists over the years. These have been a cornerstone of the applications we have developed for our clients. Microsoft Lists builds on this trusted information platform. Bringing new user experiences and capabilities to the foundational innovation of SharePoint lists. Rest assured that all your lists, including lists that you have inside SharePoint sites today, will benefit from all the innovations described here. Additionally, the value of existing integrations with the Power Platform continue. When you need to further customise list forms with Power Apps and design robust workflows with Power Automate. For developers, the power and value of the Lists API extends custom solutions to connect the list data as a source via Microsoft Graph.

Take a first look at Microsoft Lists - product demo tour by Miceile Barrett - Program Manager at Microsoft:

https://www.youtube.com/watch?v=plshQSoe_OY

Microsoft Lists encompass SharePoint lists, a new Lists home page (web), lists in Microsoft Teams and upcoming Lists mobile app. There is only one Lists product and Microsoft continue to move it forward.

Event Itinerary - Microsoft Lists

Lists are stored in SharePoint sites. They can be accessed from the new Lists home page, directly from the SharePoint team site (as shown here), or from within Microsoft Teams

Microsoft Lists is a Microsoft 365 app that helps you track information and organise work. Lists are simple, smart, and flexible, so you can stay on top of what matters most to your team. Track issues, assets, routines, contacts, inventory and more using customisable views, smart rules and alerts to keep everyone in sync. With ready-made templates, you can quickly start lists online, on the new mobile app, or with Microsoft Teams. Because it is part of Microsoft 365, you can rely on enterprise-ready security and compliance. 

Gallery View Microsoft Lists

A list showing "Gallery" view - each card represents a row of data.

Note: If you have classic SharePoint lists in Microsoft 365, Microsoft continues to support them today and into the foreseeable future. If they were built for legacy applications or have custom-built extensions - they will continue to work. When you choose to move them from classic to modern - they then not only "get modern", they will get all the value and innovation Lists brings. 

Microsoft Lists home (web) and mobile app

It all starts with Lists Home, a single place to see and manage all your lists. To get there, click the Lists icon within the Microsoft 365 app launcher (aka, the "waffle"). Here you can start a list in several ways - easily from scratch or with ready-made templates. In addition, you can create new lists from existing lists or by importing Excel table data to jump start. Beyond creation, you will see all your favourite and recent lists - ones you own or that have been shared with you . You will be able to create both personal lists you own and can share, and team lists owned by members of your teams.

Lists home brings all your lists at your fingertips, on the web and on the go via the Lists mobile app.

Microsoft Lists Home

Left-to-right: Lists home page in Microsoft 365 and the mobile app - both access to all your lists in one place.

Never miss out on a list that is important to you, just favourite it and you will always be able to access it from the "Favorites" section.

Microsoft Lists - how to favourite a list

You can expect to see Lists home later this summer on the web and the Lists mobile app. Both provide access to all your lists in one place.

Microsoft Teams ♥ Microsoft Lists

Lists is for people who get things done - together. Use Microsoft Teams to collaborate on lists, using flexible views like grids, cards, and calendar. This brings content and conversation side-by-side in one integrated experience. You can either add an existing list to a Teams channel or create a new list directly in Teams and chat on individual list items.

Lists in Microsoft Teams

Create, share, and track lists all from within Microsoft Teams.

When you click "+" to add a new tab to a Teams channel, select the Lists app to begin. The Lists app is used to both create new and embed existing lists - all within Teams. Further refine your list by adding new columns, defining choices in a drop-down menu, create view or edit share links, create custom views and filters and set up rules - all to ensure the list works for you and your team. No compromises. You get the full power to configure what you list looks like and how it works for you - all from inside Teams.

Microsoft Teams - Options for Creating Lists

Create, share, and track lists all from within Microsoft Teams.

Contact us today if you would like us to discuss in more detail.

Due to the wealth of information released about Microsoft Lists, we have created a second Lists post highlighting Templates and Views

Adepteq are experts in SharePointOffice 365, and Microsoft Teams. Call us on 0800 644 365,  email info@adepteq.com or complete our Contact Form.

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