Microsoft Lists icon
At Build 2020, Microsoft introduced Microsoft Lists, a smart information tracking app in Microsoft 365. It has now been announced that Microsoft Lists begins roll out to Microsoft 365 business customers worldwide, starting this month with the Lists app in Microsoft 365 and next month with the Lists app in Microsoft Teams.
Create and use Microsoft Lists within Microsoft Teams
Starting a list is easy. Create and manage lists from any browser by clicking Lists in the Microsoft 365 app launcher. Get going quickly with one of our ready-made templates for issue tracking, asset management, employee onboarding, and more. Review the Microsoft Lists “Look Book” to learn more about the ready-made templates.
Create a new list inside Teams with conversations side-by-side. The above shows using the Asset manager template.
For Microsoft Teams users, simply add a list to a channel or create a new list directly in Teams. The Teams mobile app also gets a Lists update so you can view any list you added a tab to in Teams – even on the go. Available later this year on iOS, the new Lists mobile app enables customers to create, view, and manage all their Lists from their mobile devices.
Make lists smarter to get more done in Microsoft 365
Keeping track of information is part of everyday life. Writing things down or using spreadsheets works for simple things. But when you’re dealing with hundreds or thousands of items and need to coordinate with other on your team and mapped to recurring business processes, it can quickly get overwhelming. And as the global pandemic has made remote work the new normal for many of us, we’re also facing the added challenge of staying in sync while staying at home.
Easily create a new list from the Lists home using one of many ready-made templates. The above shows using the Event itinerary template.
We built Lists to help you save time and reduce hassle. As simple to use as a spreadsheet, Lists helps you easily track any information, invite other to collaborate, and use rules to keep everyone in sync – in addition to being able to customise forms and flows with the Power Platform. It’s a simple, smart, flexible way to track information and get more done.
Lists for every team and every situation
Millions of people use SharePoint lists and libraries every month in Microsoft 365 to track issues, manage inventory, report status, onboard new hires, build out event agendas, manage FAQs, and more. With flexible columns, forms, and views, you can build your own solution to meet your specific needs without knowing how to code.
For example, Lauren Taylor, the vice principal or Manitou Park Elementary School in Tacoma, Washington, created a custom list to track students’ reading abilities. Now teachers can quickly determine what each student needs without going through spreadsheets or reams of paper.
Assistant school principal, Lauren Taylor, works with students (Maniou Park Elementary School in Tacoma, WA).
- Read more how teachers can now easily access the data through Teams.
The Jim Henson Company created a list to track celebrity and production visitors at their Los Angeles studio. What used to be a manual process done on a clipboard, this new approach using lists has saved time, giving security guards a simple, mobile-friendly way to track current visitors, flag unexpected guests and make decisions more quickly.
- Read more how security guards improved onsite security with increased visitor tracking accuracy.
Avanade, a global professional services firm with 29,000 employees, now can rapidly prototype, iterate, and publish solutions that better connect employees with critical information, without expensive planning, development, and IT maintenance costs.
With corporate data available on their mobile devices, Avanade sellers are now more productive and better able to serve and attract clients.
- Read more how Avanade uses lists with Power Apps to simplify … everything.
Fully integrated with Microsoft 365, Lists works seamlessly with other apps, such as Excel, SharePoint, Power Apps (custom forms), Power Automate (customer flows) and Power BI, enabling out customers to build powerful information tracking solutions at a fraction of the time and effort it typically takes to create custom apps from scratch.
Example productivity app utilizing a list-item view form customised using Power Apps to bring in additional data from Power BI – all as a tab in Microsoft Teams.
Frequently Asked Questions (FAQs)
Q: When can i expect to see Lists app and the Lists app in Teams for my Microsoft 365 tenant?
A: The new Microsoft Lists home page and associated eight ready-made templates will begin roll out by end of July 2020, first to Targeted Release customers and then to the broader production environment – inclusive of enterprise, education, and government plans. The Lists app in Microsoft Teams will begin roll out by the end of August 2020. All are expected to be complete in production worldwide by the end of October 2020.
Q: What will happen to SharePoint lists moving forward?
A: Your investments to date in SharePoint lists carry forward. Microsoft are building off the 20+ years of innovation within SharePoint and taking steps to make them even more accessible within other apps. The tens of millions of people using lists today will see new list capabilities like updated user experiences, creation in Teams, improved Quick Edit and more. Learn more about how Microsoft Lists evolve from SharePoint lists.
Q: What subscriptions do I need to use Microsoft Lists?
A: Lists is available through Microsoft 365 or Office 365 subscription plans where SharePoint is included. Learn more about Microsoft 365 business plans.
Q: How does Lists differ from Microsoft To Do and Planner?
A: Microsoft Lists is an information tracking app that enables teams and organisations to manage a process or workflow. While To Do and Planner are purpose-built apps, specifically designed to help individuals and teams manage their work using tasks. Commonly, when a task is completed, it becomes hidden from view. Microsoft Lists, on the other hand, enables users to collect, view, filter, sort, collaborate, and share structured information across status, life cycle, ownership, and more. Lists integrate with the Power Platform to design, build, and extend productivity apps alongside Power Apps (custom forms) and Power Automate (custom flows).
Contact us today if you would like us to discuss in more detail.
Due to the wealth of information being released around Microsoft Lists, we will be sharing more with you very soon.