How to run secure and successful meetings with Microsoft Teams

As a result of the pandemic, many people were asked to work from home. That's why its more important than ever to develop our remote working skills to be able to stay productive. Microsoft Teams has been, successfully used over the pandemic as people are able to securely work together online, but also stay connected.  If you are a new Microsoft Teams user, or already carry out your meetings via this too. we want to make sure you're getting the most out of your license.

Here are Microsoft's Top 8 Microsoft Teams Tips:

  1. Connect securely with people inside and outside of your organisation: When you schedule a meeting in either Microsoft Teams or Microsoft Outlook, you are able to include the email address of your guests and MS Teams will send them an email invitation, with instructions on how to join too.
  2. Enable attendees to dial in from anywhere, at any time: This feature is great for attendees on the go, without access to the internet, or who prefer to dial into a meeting, Teams makes sure your meetings are inclusive. Attendees who are enabled for Audio Conferencing will automatically see dial-in instructions added to their Teams meeting invites.
  3. Meeting Controls gives you options: Microsoft Teams gives the meeting organiser many options when it comes to defining the roles and permissions for online meeting participants. For example, you can create a meeting lobby, which lets the organiser define when certain people are admitted to the meeting. This is very useful when discussing issues with confidentiality implications. Other features include muting participants, stopping/starting recordings.
  4. Face-Face conversations via Video: As a result of the many restrictions, meeting in person is likely to be impossible, so meeting online via video is the next best thing to stay connected. Seeing someone’s expression when they talk, adds so much more context to the conversation. People are encouraged to turn their cameras on during Teams meetings, as this is more engaging. If you are worried about the room you are holding your meeting in, turn on the background blur feature or a custom background.
  5. Only share what you need: Sometimes less is more, when it comes to Teams meetings. When sharing content in Teams meetings, you have full control over what others see. You have the ability to share your entire desktop view, or just a tab. This can come in useful when dealing with confidential, sensitive information.
  6. Making your mark with Microsoft Whiteboard: Microsoft Whiteboard is integrated with every Teams meeting, which allows participants to contribute via touch, mouse and digital ink...this means you don't have to be in the same room for a brainstorming session. Read our release blog on Microsoft Whiteboard.
  7. Never miss out on a meeting: If you are running late to joining a meeting, there's no need to worry. Meetings can be recorded in full, and shared instantly once the meeting has ended. Attendees are also able to use the transcript to find specific parts of the meeting.
  8. Know and see exactly what has been said: Keeping up with a conversation can sometimes be difficult, especially with the added frustrations of lagging internet...with Microsoft Teams, participants are encouraged to turn on live captions and read the real-time subtitles. This feature improves Microsoft's inclusivity, as this helps those who are hard of hearing, have different levels of language understandings and lastly, are connecting from a loud location.

Adepteq can help you utilise, and make the most out of your Microsoft Teams subscription. Contact us today to see how we can help your organisation have secure and successful meetings with Microsoft Teams.

Read the full Microsoft Article here.

Working from home and remaining creative can sometimes come with challenges such as limited space, resources and support from co-workers. Microsoft Whiteboard is a solution that makes it easier to be creative, remotely.

Microsoft Whiteboard is a free-form, digital canvas where people, content, and ideas come together. Whiteboard integration in Microsoft Teams meetings is powered by the Whiteboard web app, which lets Teams meeting participants draw, sketch, and write together on a shared digital canvas. Users can share a whiteboard to make it available to all participants in a Teams meeting. That same whiteboard is simultaneously available in all the Whiteboard applications on Windows 10, iOS, and the web app.

How do I get started with a whiteboard in a Teams meeting?

You can share a whiteboard to make it available to all participants in a Teams meeting. After joining a Teams meeting, click the Share icon in the share tray of that meeting.

  1. In the Whiteboard section, select Microsoft Whiteboard.

Note: The ability to start a new whiteboard is currently limited to the Microsoft Teams clients on Windows 10, macOS, and for the web. The Teams apps for iOS and Android cannot initiate sharing a whiteboard, but they can collaborate once a whiteboard is shared.

How do you use the whiteboard in a Teams meeting?
A soon as the Whiteboard canvas has been started, Teams meeting attendees can ink and type collaboratively. To add ink, click the Pen icon, select a colour, and then begin to draw, sketch, or write on the board. To add text, click the Note or Text icons, and then begin to type. These objects can be moved around on the canvas.
If a Teams meeting is recorded, will it include Whiteboard as part of the recording?

If you share a whiteboard during a Teams meeting that is being recorded, it will not be part of the recording. Microsoft are yet to announce when this feature will be available.

Can I access and continue working on a whiteboard after a Teams meeting ends?

After a Teams meeting, its whiteboard will be available to all participants from the Teams meeting chat, in a tab labelled Whiteboard. The whiteboard will also be available in the Board Gallery in the Microsoft Whiteboard apps for Windows 10 and iOS, so that meeting attendees can continue collaborating on a whiteboard even after a meeting has ended.

Can anyone start or ink on a whiteboard in a Teams meeting?

Teams meeting attendees within the same Microsoft 365 tenant can collaborate on a whiteboard. Anonymous, federated, or external users are not yet supported. Microsoft are yet to announce when collaboration will be added as a feature.

So where can Microsoft Whiteboard integration with Microsoft Teams take you? At Adepteq, we are delighted that Microsoft have given organisations the resources to remain engaged, creative and experimental through a collaborative feature such as Whiteboard.

If you would like to see how your workplace can enhance creativity and productivity during the pandemic and working remotely, contact us now to discuss your options.

Click here to read the full Microsoft Whiteboard Release Article.

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