How to run secure and successful meetings with Microsoft Teams

As a result of the pandemic, many people were asked to work from home. That's why its more important than ever to develop our remote working skills to be able to stay productive. Microsoft Teams has been, successfully used over the pandemic as people are able to securely work together online, but also stay connected.  If you are a new Microsoft Teams user, or already carry out your meetings via this too. we want to make sure you're getting the most out of your license.

Here are Microsoft's Top 8 Microsoft Teams Tips:

  1. Connect securely with people inside and outside of your organisation: When you schedule a meeting in either Microsoft Teams or Microsoft Outlook, you are able to include the email address of your guests and MS Teams will send them an email invitation, with instructions on how to join too.
  2. Enable attendees to dial in from anywhere, at any time: This feature is great for attendees on the go, without access to the internet, or who prefer to dial into a meeting, Teams makes sure your meetings are inclusive. Attendees who are enabled for Audio Conferencing will automatically see dial-in instructions added to their Teams meeting invites.
  3. Meeting Controls gives you options: Microsoft Teams gives the meeting organiser many options when it comes to defining the roles and permissions for online meeting participants. For example, you can create a meeting lobby, which lets the organiser define when certain people are admitted to the meeting. This is very useful when discussing issues with confidentiality implications. Other features include muting participants, stopping/starting recordings.
  4. Face-Face conversations via Video: As a result of the many restrictions, meeting in person is likely to be impossible, so meeting online via video is the next best thing to stay connected. Seeing someone’s expression when they talk, adds so much more context to the conversation. People are encouraged to turn their cameras on during Teams meetings, as this is more engaging. If you are worried about the room you are holding your meeting in, turn on the background blur feature or a custom background.
  5. Only share what you need: Sometimes less is more, when it comes to Teams meetings. When sharing content in Teams meetings, you have full control over what others see. You have the ability to share your entire desktop view, or just a tab. This can come in useful when dealing with confidential, sensitive information.
  6. Making your mark with Microsoft Whiteboard: Microsoft Whiteboard is integrated with every Teams meeting, which allows participants to contribute via touch, mouse and digital ink...this means you don't have to be in the same room for a brainstorming session. Read our release blog on Microsoft Whiteboard.
  7. Never miss out on a meeting: If you are running late to joining a meeting, there's no need to worry. Meetings can be recorded in full, and shared instantly once the meeting has ended. Attendees are also able to use the transcript to find specific parts of the meeting.
  8. Know and see exactly what has been said: Keeping up with a conversation can sometimes be difficult, especially with the added frustrations of lagging internet...with Microsoft Teams, participants are encouraged to turn on live captions and read the real-time subtitles. This feature improves Microsoft's inclusivity, as this helps those who are hard of hearing, have different levels of language understandings and lastly, are connecting from a loud location.

Adepteq can help you utilise, and make the most out of your Microsoft Teams subscription. Contact us today to see how we can help your organisation have secure and successful meetings with Microsoft Teams.

Read the full Microsoft Article here.

Elevate Your Security with Microsoft Defender...

Threats are becoming increasingly significant at a higher rate with a rise in cyberattacks targeting small and medium-sized businesses. In the last year, Microsoft have seen a 300% increase in ransomware attacks with over 50% reaching small businesses. Microsoft is investing in security solutions purposefully designed to help protect businesses from cyberattacks.

Microsoft Defender for Business is a new endpoint security solution that’s coming soon. Microsoft Defender for Business is specially built to bring enterprise-grade endpoint security to businesses with up to 300 employees, in a solution that is easy-to-use and cost-effective.

thumbnail image 1 captioned Figure 1: Microsoft Defender for Business brings enterprise-grade capabilities to help protect your business.

Microsoft Defender for Business elevates security from traditional antivirus to next-generation protection, endpoint detection and response, threat and vulnerability management, and a lot more. Defender helps businesses protect themselves against cybersecurity threats including ransomware and malware across macOS, Windows, Android and iOS devices.

Defender for Business includes the following capabilities:

 

Microsoft Defender for Business

Threat and Vulnerability management dashboard helps you to proactively discover and prioritise software vulnerabilities and misconfigurations.

Defender for Business delivers maximum security value at a price point that works for your organisation. Included as part of the Microsoft 365 Business Premium license (or as an addon license), this security and productivity solution brings together MS Teams and Office 365 with the essential security tools for organisations.

Contact Adepteq today to find out how we can help your organisation implement Microsoft Defender for Business to help secure your business.

Read the full Microsoft Defender article here.

 

 

Transform Your Hybrid Working Experience with Microsoft Viva

Microsoft are excited to announce that all four Viva modules shared at the beginning of that journey—Viva Connections, Viva Insights, Viva Topics, and Viva Learning—are now generally available and with the purchase of just one plan, the new Viva suite, you have access to all of them. They are also announcing new capabilities and partnerships for each module and a centralised IT admin experience.

Microsoft Viva ensures every employee is a part of their organisation’s culture, expert knowledge, personal productivity insights, and key learning resources.Viva empowers every level of an organisation to address key challenges of hybrid work and employee burnout, which is a serious, common occurrence in today's working environment.

The Microsoft Viva suite: One plan for an integrated EXP

With the Microsoft Viva suite, customers get an integrated EXP that brings together knowledge, learning, communications, resources, and insights into the flow of work.

Viva Connections: Culture and communications

Viva Connections is a curated, company-branded experience that brings together relevant news, conversations, and resources in the applications and devices you use every day—and later this month, those devices will include your mobile phone.

You are now also able to add cards for Approvals, Shifts, and Tasks from Teams into your Viva Connections dashboard.

 

Viva Insights: Productivity and wellbeing

Viva Insights helps improve productivity and wellbeing through data-driven, privacy-protected insights and recommendations. Microsoft are announcing expanded capabilities to help managers and team leads navigate hybrid work and to help everyone in an organisation run more effective meetings.

microsoft viva insights

Viva Topics: Knowledge and expertise

Viva Topics applies AI to automatically organise content and expertise across your systems and teams into related topics, like projects, products, processes, and customers. That content appears as topic pages and topic centers—created and updated by AI—that enable experts to cultivate and share knowledge with wiki-like simplicity.

Viva Learning: Skilling and growth

Viva Learning brings enterprise learning into the flow of work by connecting content from your organisation, Learning Management Systems, third-party providers, and Microsoft.

 

If you would like to see how Adepteq can transform your hybrid working experience with Microsoft Viva, get in contact with us today. For more information about Microsoft Viva, read our launch post here.

To read the full Microsoft Viva article, click here.

 

Have you ever wondered whether or not your Microsoft 365 data is secure and protected?

Many users sadly become victims to cyber attacks due to not knowing that Microsoft aren’t actually protecting their valuable data. Adepteq SaaS Protection makes it easier and more cost effective than ever to safeguard all of your Microsoft 365 data- putting your mind at ease.

So, what is Adepteq SaaS Protection?

Software-as-a-Service (SaaS) is an intelligent way to deliver applications over the internet. These SaaS apps have revolutionised the way we do businesses. It allows companies to limit installation and maintenance of software by accessing applications with a click of a button. Adepteq Datto SaaS Protection helps you to remove the risk of losing any or all of your data with a simple, automated and secure backup of your Office 365 Data.

Feeling unsecure and want to know how we can protect your data?

We’re holding a FREE Online Webinar on ‘Protecting your Microsoft 365 data with Adepteq SaaS Protection’!

Our Webinar takes place on Wednesday 22nd September 2021 from 10:00AM – 10:45AM BST.

The following topics will be covered:

  • Microsoft’s backup recommendation
  • The threat landscape
  • How to protect your data
  • Ransomware in action (demo)
  • Recovering your data

REGISTER NOW FOR OUR WEBINAR

There will also be a short Q&A where our experts and presenters- Ian Loman and Adam Salley will be able to provide additional support.

This webinar is free of charge and is held in English. You can participate using Microsoft Teams in web browser, desktop app or mobile app. If the date and time is not suitable, sign up anyway and we will send you the presentation and a recording of the webinar.

If you want to know how to Secure and Protect your Microsoft 365 Data with Adepteq SaaS Protection, REGISTER NOW for our Free Webinar to avoid missing out!

Microsoft Inspire: Modern Working

Last week tens of thousands of people from all over the world came together to gain experiences and insights from Microsoft subject matter experts and partner communities as they advance their businesses, with a more thorough understanding of Microsoft's cloud to edge, secure, and trusted business platforms.

The following is a summary of the announcements and news related to modern working for you to keep in mind as you start implementing plans for a very successful year ahead.

Windows 365 Cloud PC:

If you're looking for a new way to experience Windows 10 or Windows 11 as a cloud service, then Windows 365 Cloud is your way to go. You will be able to stream the full Window's experience including Apps, settings and data to any device from the Microsoft Cloud.

With Windows 365, partners can:

Read Microsoft 365 General Manager Wangui McKelvey’s blog post to learn more.

Microsoft Teams:

New collaborative apps from partnerships with independent  software vendors (ISVs). These include Atlassian Confluence, SAP Cloud for Customer, Workday and Salesforce- are coming to Microsoft Teams. These integrations allow structured business processes and data to come together increasing collaborative work. Developers and ISVs can build the next generation of apps with collaboration at the core, allowing asynchronous and real-time collaboration for chats, meetings, content creation and business processes.

Read Microsoft 365 CVP Jared Spataro’s blog post to learn more.

Microsoft Viva:

Microsoft Viva is an employee experience platform that brings together tools for employee engagement, wellbeing, learning and knowledge. Adding integrations with more than 20 partners from the likes of ServiceNow, Workday and Qualtrics comes into play during Autumn. With these new integrations customers can seamlessly surface tools, insights and experiences personalised for employees during their workflow.

Read the Microsoft 365 Blog post from Microsoft CVP Jared Spataro and Microsoft Business Applications CVP Alysa Taylor to learn more.

Benefits for partners building Microsoft Teams or Microsoft Viva apps

Microsoft have announced new benefits for ISVs who want to build and market Modern Workplace apps for Microsoft Viva and MS Teams. Those ISVs that are eligible, will receive access to Microsoft technology, one-on-one consultations, curated training, and marketing resources that will help them reach the 145 million people using and collaborating on MS Teams daily.

Visit the Modern Work and Microsoft Viva ISV app development pages to learn more.

New Partner Tools:

Two new tools are now in preview that are intended to make it easier to deliver managed security services and identify opportunities to grow.

Microsoft 365 Lighthouse

Microsoft 365 Lighthouse is a unified portal that assists managed service providers (MSP) partners to easily secure devices, data and users, at no extra costs, for their Microsoft 365 Business Premium customers.

Project 'Orland'

Available in private preview, Project "Orland" is a fresh, new experience in the Partner Centre to help Microsoft Partners grow their cloud business by sharing Microsoft-powered insights about their own customers which will improve account management.

To find out more about the Microsoft Inspire event, head over to the main article.

If you need additional Office 365, SharePoint, Microsoft Teams or Power Platform support, feel free to contact us and one of our expert advisors will be able to assist you.

Easy to use solution to manage your resources as you welcome your staff back following the Covid-19 pandemic.

 

Covid-19 has drastically shifted the way we balance work and living. Businesses have had to quickly adapt and adopt new technologies and initiatives to guarantee employee safety whilst maintaining productivity and efficiency in the workplace. At Adepteq, we know that adapting to the new norm of working from home whilst navigating work-life balance is essential for business stability. Therefore, our Resource Booking App can help prepare your organisation for hybrid working and returning to work.

We will be running TWO Webinars showcasing our Resource Booking App.

Thursday 22nd July 2021 11:00 to 11:30 BST

Click here to register for this webinar

Tuesday 27th July 2021 14:30 to 15:00 BST

Click here to register for this webinar

The webinar will cover the following topics:
  • How to protect your employees post Covid-19 restrictions lifting
  • Business Benefits
  • Resource Booking App Demo
  • Deployment & Training

* An exclusive offer is available to those who register and attend our webinar, a FREE discovery call, and if you decide to sign up for our Resource Booking App before the end of July 2021, you will receive 50% off deployment and training!*

It’s important that after more than a year from working at home, and safety being the number one priority- it’s done right. With our Resource Booking App, ensure your safe return to work.

 

mount green housing association

Melanie Hoskin from Mount Green, a successful user of the Resource Booking App, shared their experience of the app in hand with a safe return to work:

“With the pandemic upon us we have had no choice but to work differently and that of course means keeping safety of our staff as the focus. The app ensures we do not exceed the maximum number of people in the office at any one time. It also ensures that we can ‘track and trace’ staff should we need to if the unfortunate should happen, and we need to trace staff following a positive Covid-19 case".

We look forward to having you join us for our Resource Booking App webinar, if you have any questions, feel free to get in touch with us for more information.

Since March 2020, the start of Covid-19, we've had to find ways to create engaging virtual experiences at work, whilst working remotely at home. Microsoft have been key players by developing new skillsets within the Microsoft programs such as Microsoft Teams, Office 365 and SharePoint. People often complain about having to use 101 different modes of software for remote collaboration to get work done, but with innovative new Microsoft Teams features, you have more ways to use ONE tool for everyday collaboration and meetings, and now for webinars and external events.

Microsoft have begun the roll out of Webinars and PowerPoint Live, with these capabilities you have new ways to deliver professional and polished presentations in meetings of every size. Does this sound interesting? Well you don't need to purchase a new license or product as these new features will be automatically updated for you in your organisation's plan.

Here's what is in store...

Rich customer engagement now able with Full-featured webinars

You can now organise and hold meetings and webinars for up to 1,000 attendees with Teams. With end-to-end webinar support that’s as simple as setting up a Teams meeting—including custom registration pages and attendee emails, rich presentation options, host controls, such as the ability to disable attendee chat and video, and post-event reporting to understand participation and to follow up with attendees.

Attendee registration page inside of Teams

Having a webinar with more than 1,000 attendees? Teams meetings can seamlessly scale to accommodate a 10,000-person view-only broadcast experience. With a huge increase of working from home, Microsoft have now expanded the attendee limit to 20,000 through the end of this year.

Presenting like a pro is easier than ever!

Delivering impactful and more engaging presentations in a polished and professional way is more do-able than ever with PowerPoint Live and Presenter mode in Microsoft Teams.

Presenters can feel more capable and confident during presentations by bringing together Microsoft’s rich history with presenter experiences in PowerPoint and the collaboration power of Teams.

PowerPoint slide presenter view shown during a Teams meeting

Attendees are able to personalise their experience by privately navigating the content at their own pace or using high contrast mode and screen readers to make content accessible.

Slide translation capabilities

Using Presenter mode, presenters are able to customise how their video feed and content is shown to the audience. The first of three options, Standout mode, shows the speaker’s video feed as a silhouette in front of the shared content; Reporter mode shows content as a visual aid above the speaker’s shoulder, similar to a news broadcast; and Side-by-side mode shows presenter’s video feed alongside their content as they present. Standout mode is now available as of the end of May, and Reporter and Side-by-side will roll out shortly after.

Speaker shown in three layouts view with content

Attendee engagement is just as important after a webinar...

After the event ends, easily access reporting to bring attendee information into your customer relationship management (CRM) applications for lead management and follow-up is important. At the beginning of May, Microsoft Dynamics 365 Marketing customers can export attendee data directly from Teams to automatically create campaigns and customer journeys for ongoing nurture streams. The Microsoft Teams and Microsoft Dynamics 365 Marketing integration gives webinar hosts more ways to drive engagement, increase conversion, and build loyalty with your attendees.

Export contacts from Teams to Dynamics 365 Marketing

Doesn't this sound great? Get started with Webinars in Microsoft Teams today!

Since the new webinar capabilities are already included in many of the Office and Microsoft 365 plans your organization uses today, there’s no reason to not start using them now.

If you would like to explore how to get the most out of online events and webinars using Microsoft Teams, get in touch with Adepteq today. Our expert team can help educate you further- head over to our training page to see how.

 

Read the full Microsoft article here.

It's been a busy few months but May has flown in with full force. We've got the run-down on 'What's New in Microsoft Teams?'

Microsoft Teams recent updates includes changes regarding Meetings & Webinars, Meeting Recap, Meet Now, and how to Bypass Lobby Waiting as well as much more. Keep reading to find out how!

Meetings & Webinars:

Microsoft has began to offer live transcription in the Microsoft Teams platform for English (US). This feature allows a written record of the spoken text that happens during a meeting. Each speaker is clearly identified whilst speech is captured automatically in real-time which can be accessed during and after the teams meeting.

Meeting Recap

Meeting recap is available once a meeting is over in the form of a recording, transcript, attached files and chat. This recap is available in the Details Tab and can be shared with participants of the meeting. People who have joined the meeting late, or missed it can have access to this at any time.

thumbnail image 1 of blog post titled What’s New in Microsoft Teams | February and March 2021

 

Meet Now in Outlook client for Windows

From the Calendar tab in Outlook for windows, you can now start a Teams meeting instantly by clicking the Meet Now button. For this to work, admins need to set the Allow Private Meet Now policy option to True in their admin console area.

thumbnail image 2 of blog post titled What’s New in Microsoft Teams | February and March 2021

 

Get a Meet Now meeting link from the Calendar

To share a meeting with others quickly, you can simply copy the Meet Now link from your Calendar before the meeting starts. This is a quick and easy way to paste the link into chat, text and also emails.

thumbnail image 3 of blog post titled What’s New in Microsoft Teams | February and March 2021

New bypass lobby option

With the new Microsoft updates, certain groups of users are able to join meetings directly and bypass meeting lobbies with the new policies. "People in my organisation" and "People in my organisation, trusted organisation and guests." This gives users another level of security and flexibility when using Teams.

thumbnail image 5 of blog post titled What’s New in Microsoft Teams | February and March 2021

These few points are just a snippet of some of the changes Microsoft Teams is going through, stay tuned for more posts on these important changes, and get in touch to stay up-to-date and in contact. To read the full article click here.

Microsoft 365 subscriptions allows businesses to link devices and data across platforms, from any location, all with a single login. Giving your company greater agility and your first steps towards a fully connected workforce. It brings Microsoft’s leading business applications and combines them into one integrated productivity suite. Familiar programs allow your workforce to use their existing skills and leverage your investments in the world’s number one business suite.

Assess and Build Resilience Throughout Your Organisation:

Covid-19 has forced businesses globally to work from home, therefore helping your workforce stay connected is important now more than ever. Get useful resources to learn about monitoring, reporting and decision‑making tools to help everyone stay connected, productive and secure. Find timely advice for whatever stage your organisation has reached in returning to the workplace.

Resilience is safely returning back to work. As you move toward bringing employees back, give your teams the tools to help them stay safe and productive on the job with solutions from Microsoft. Explore These Microsoft Resources Today

Features and Resources:

Discover the home site app for Microsoft Teams

Homesite app microsoft teams
 
The new home site app in Teams gives you global navigation across sites, communities and teams, plus a personalised news feed. This allows you to tailor your interests so that you get access to the things you like.  Read the blog and watch an on‑demand video session featuring demos and more.
 
Learn About The App >
 

Apply modern principles to your organisation's intranet

microsoft sharepoint

Learn how to use Microsoft SharePoint to meet your organisation's needs by integrating modern concepts into the design of your intranet, portals and sites. Adepteq have an extensive library of SharePoint designs and layouts for you to customise what's best for your business.

Read The Guide >

 
Best practices for sharing files and folders with unauthenticated users

file sharing man working on laptop with coffee

Explore options for creating an environment where your team can share files and folders with unauthenticated users. Ensure your company are utilising safeguards to help protect your organisation's content.

Learn How >


Explore a unified approach to data loss prevention (DLP)

data loss prevention microsoft edge

Working from home calls for strong and coordinated protection across all user touchpoints with sensitive data. Endpoint DLP integration in Microsoft Edge adds native awareness of sensitive content classification in Microsoft Information Protection, and DLP policies to online activities.

Learn More >

As Microsoft Gold Partners, we have the knowledge and skills to help assist you with your Microsoft 365 subscriptions. If you would like to assess and build resilience throughout your workplace, get in contact with us today to discuss how we can provide personalised support.

Working from home and remaining creative can sometimes come with challenges such as limited space, resources and support from co-workers. Microsoft Whiteboard is a solution that makes it easier to be creative, remotely.

Microsoft Whiteboard is a free-form, digital canvas where people, content, and ideas come together. Whiteboard integration in Microsoft Teams meetings is powered by the Whiteboard web app, which lets Teams meeting participants draw, sketch, and write together on a shared digital canvas. Users can share a whiteboard to make it available to all participants in a Teams meeting. That same whiteboard is simultaneously available in all the Whiteboard applications on Windows 10, iOS, and the web app.

How do I get started with a whiteboard in a Teams meeting?

You can share a whiteboard to make it available to all participants in a Teams meeting. After joining a Teams meeting, click the Share icon in the share tray of that meeting.

  1. In the Whiteboard section, select Microsoft Whiteboard.

Note: The ability to start a new whiteboard is currently limited to the Microsoft Teams clients on Windows 10, macOS, and for the web. The Teams apps for iOS and Android cannot initiate sharing a whiteboard, but they can collaborate once a whiteboard is shared.

How do you use the whiteboard in a Teams meeting?
A soon as the Whiteboard canvas has been started, Teams meeting attendees can ink and type collaboratively. To add ink, click the Pen icon, select a colour, and then begin to draw, sketch, or write on the board. To add text, click the Note or Text icons, and then begin to type. These objects can be moved around on the canvas.
If a Teams meeting is recorded, will it include Whiteboard as part of the recording?

If you share a whiteboard during a Teams meeting that is being recorded, it will not be part of the recording. Microsoft are yet to announce when this feature will be available.

Can I access and continue working on a whiteboard after a Teams meeting ends?

After a Teams meeting, its whiteboard will be available to all participants from the Teams meeting chat, in a tab labelled Whiteboard. The whiteboard will also be available in the Board Gallery in the Microsoft Whiteboard apps for Windows 10 and iOS, so that meeting attendees can continue collaborating on a whiteboard even after a meeting has ended.

Can anyone start or ink on a whiteboard in a Teams meeting?

Teams meeting attendees within the same Microsoft 365 tenant can collaborate on a whiteboard. Anonymous, federated, or external users are not yet supported. Microsoft are yet to announce when collaboration will be added as a feature.

So where can Microsoft Whiteboard integration with Microsoft Teams take you? At Adepteq, we are delighted that Microsoft have given organisations the resources to remain engaged, creative and experimental through a collaborative feature such as Whiteboard.

If you would like to see how your workplace can enhance creativity and productivity during the pandemic and working remotely, contact us now to discuss your options.

Click here to read the full Microsoft Whiteboard Release Article.

microsoft competency 2021

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