Planning, implementing, and managing an onboarding experience for new employees is time consuming and challenging. For organisations, it's difficult to efficiently onboard new employees into the complexity of an organisation's structure, people, processes, and culture. Only 12% of employees strongly agree their organisation does a great job of onboarding new employees. For new employees, the onboarding experience is often exciting, but can also be stressful, overwhelming, and inconsistent. New employees who have a negative onboarding experience are more likely to look for new opportunities within the first six months of starting work.

 

Microsoft are working to help customers improve their new hire onboarding experience. A new set of SharePoint site templates on the SharePoint look book has launched called the New Employee Onboarding (NEO) hub.

New Employee Onboarding Hub - SharePoint

The NEO hub helps organisations:

NEO-Hub

An engaging and well-organised NEO process can make all the difference. Helping a new hire navigate through an exciting - but stressful - career journey can have major organisational benefits:

Neo Hub

New employee onboarding involves creating an end-to-end experience for new employees that begins before their first day on the job. Research has shown pre-onboarding new hires can lead to higher performance and better retention rates. New employee onboarding also involves providing support on multiple levels within an organisation, like corporate and departmental onboarding. Each onboarding level provides its own unique value, contributing to a comprehensive onboarding experience that each new employee will benefit from. To deliver a consistent and integrated new hire onboarding experience, the NEO hub consists of three type of SharePoint site templates. These are designed to work as one cohesive and familiar experience for new hires.

 

NEO hub sites

What's included

To help accelerate your implementation of a new employee onboarding hub in your tenant the following highlights just some of the features included.

We are available to assist you with any questions you may have regarding the NEO hub or any other Microsoft 365 related product. Call us today on 0800 6444 365 or email us at info@adepteq.com

Bring the new Yammer styling and capabilities to your modern intranet. At Microsoft Ignite, it was announced that the Yammer Conversations web part for SharePoint Online would be updated with the new Yammer experience. Now, we are excited to announce that it is generally available, meaning that you get all the new Yammer experiences on your SharePoint pages, news articles, and SharePoint sites.

Add the power of community to your sites

The updated yammer Conversations web parts integrates conversations from any Yammer community, topic, user, or home feed, so you can stay connected to the discussions happening across your organisation and add social conversations while still in SharePoint. Starting today, it automatically replaces the previous Yammer conversations web part without any action needed from site admins.

What's New

Yammer publisher

Yammer Management Actions

How to get the new web part

Sites that are already using the Yammer Conversations web part will be updated with then new experience. To add Yammer Conversations to new sites, just visit the web part gallery and select Yammer Conversations and Get Started. Then, you can filter your Community, User, Topic, or Home, and search for your source. Customise the number of conversations to display and select Republish to see and engage with your new Yammer Conversations web part.

Whether you are looking to bring engaging conversations between employees and leaders to your Leadership sites, or allow employees to ask and resolve questions with key services on Employee Service Sites like IT, HR, Travel, or other Community Sites, the updated web part experience enables you to bring rich, social conversations to all of your SharePoint intranet.

Yammer leadership page

Add Yammer community discussions to your leadership page.

Share news and announcements directly from the web part.

Share news and announcements directly from the web part

Leverage Yammer Communities

Leverage Yammer communities to share knowledge and best practices alongside helpful resources.

Microsoft are continuing to build solutions that integrate Yammer communities and conversations into the apps that you use every day. If you would like to learn more about Yammer or anything related to Microsoft 365 then talk to us today on 0800 644 365 or via email at info@adepteq.com

Microsoft Lists Icon

Microsoft Lists icon

At Build 2020, Microsoft introduced Microsoft Lists, a smart information tracking app in Microsoft 365. It has now been announced that Microsoft Lists begins roll out to Microsoft 365 business customers worldwide, starting this month with the Lists app in Microsoft 365 and next month with the Lists app in Microsoft Teams.

Create and use Microsoft Lists within Microsoft Teams

Starting a list is easy. Create and manage lists from any browser by clicking Lists in the Microsoft 365 app launcher. Get going quickly with one of our ready-made templates for issue tracking, asset management, employee onboarding, and more. Review the Microsoft Lists "Look Book" to learn more about the ready-made templates.

Microsoft Lists in Teams

Create a new list inside Teams with conversations side-by-side. The above shows using the Asset manager template.

For Microsoft Teams users, simply add a list to a channel or create a new list directly in Teams. The Teams mobile app also gets a Lists update so you can view any list you added a tab to in Teams - even on the go. Available later this year on iOS, the new Lists mobile app enables customers to create, view, and manage all their Lists from their mobile devices.

Make lists smarter to get more done in Microsoft 365

Keeping track of information is part of everyday life. Writing things down or using spreadsheets works for simple things. But when you're dealing with hundreds or thousands of items and need to coordinate with other on your team and mapped to recurring business processes, it can quickly get overwhelming. And as the global pandemic has made remote work the new normal for many of us, we're also facing the added challenge of staying in sync while staying at home.

Easily create a new list from the Lists home using one of many ready-made templates. The above shows using the Event itinerary template.

We built Lists to help you save time and reduce hassle. As simple to use as a spreadsheet, Lists helps you easily track any information, invite other to collaborate, and use rules to keep everyone in sync - in addition to being able to customise forms and flows with the Power Platform. It's a simple, smart, flexible way to track information and get more done.

Lists for every team and every situation

Millions of people use SharePoint lists and libraries every month in Microsoft 365 to track issues, manage inventory, report status, onboard new hires, build out event agendas, manage FAQs, and more. With flexible columns, forms, and views, you can build your own solution to meet your specific needs without knowing how to code.

For example, Lauren Taylor, the vice principal or Manitou Park Elementary School in Tacoma, Washington, created a custom list to track students' reading abilities. Now teachers can quickly determine what each student needs without going through spreadsheets or reams of paper.

Microsoft Lists Manitou Elementary

Assistant school principal, Lauren Taylor, works with students (Maniou Park Elementary School in Tacoma, WA).

The Jim Henson Company created a list to track celebrity and production visitors at their Los Angeles studio. What used to be a manual process done on a clipboard, this new approach using lists has saved time, giving security guards a simple, mobile-friendly way to track current visitors, flag unexpected guests and make decisions more quickly.

Avanade, a global professional services firm with 29,000 employees, now can rapidly prototype, iterate, and publish solutions that better connect employees with critical information, without expensive planning, development, and IT maintenance costs.
Avanade

With corporate data available on their mobile devices, Avanade sellers are now more productive and better able to serve and attract clients.

Fully integrated with Microsoft 365, Lists works seamlessly with other apps, such as Excel, SharePoint, Power Apps (custom forms), Power Automate (customer flows) and Power BI, enabling out customers to build powerful information tracking solutions at a fraction of the time and effort it typically takes to create custom apps from scratch.
Microsoft Lists with Teams and PowerApps

Example productivity app utilizing a list-item view form customised using Power Apps to bring in additional data from Power BI - all as a tab in Microsoft Teams.

Frequently Asked Questions (FAQs)

Q: When can i expect to see Lists app and the Lists app in Teams for my Microsoft 365 tenant?
A: The new Microsoft Lists home page and associated eight ready-made templates will begin roll out by end of July 2020, first to Targeted Release customers and then to the broader production environment - inclusive of enterprise, education, and government plans. The Lists app in Microsoft Teams will begin roll out by the end of August 2020. All are expected to be complete in production worldwide by the end of October 2020.

Q: What will happen to SharePoint lists moving forward?
A: Your investments to date in SharePoint lists carry forward. Microsoft are building off the 20+ years of innovation within SharePoint and taking steps to make them even more accessible within other apps. The tens of millions of people using lists today will see new list capabilities like updated user experiences, creation in Teams, improved Quick Edit and more. Learn more about how Microsoft Lists evolve from SharePoint lists.

Q: What subscriptions do I need to use Microsoft Lists?
A: Lists is available through Microsoft 365 or Office 365 subscription plans where SharePoint is included. Learn more about Microsoft 365 business plans.

Q: How does Lists differ from Microsoft To Do and Planner?
A: Microsoft Lists is an information tracking app that enables teams and organisations to manage a process or workflow. While To Do and Planner are purpose-built apps, specifically designed to help individuals and teams manage their work using tasks. Commonly, when a task is completed, it becomes hidden from view. Microsoft Lists, on the other hand, enables users to collect, view, filter, sort, collaborate, and share structured information across status, life cycle, ownership, and more. Lists integrate with the Power Platform to design, build, and extend productivity apps alongside Power Apps (custom forms) and Power Automate (custom flows). 

Contact us today if you would like us to discuss in more detail.

Due to the wealth of information being released around Microsoft Lists, we will be sharing more with you very soon.

Adepteq are experts in SharePointMicrosoft 365, and Microsoft Teams. Call us on 0800 644 365,  email info@adepteq.com or complete our Contact Form.

Over the past few months, we've seen tremendous transformations take place as companies adapt to remote work environments. One key trend has been the rise of virtual meetings, as companies look to maintain their rhythm of business and keep human connections while working remote. However, as the volume of meetings increase, teams face challenges with management, efficacy, and engagement. To overcome some of these challenges, we'll highlight a few popular Microsoft Teams Apps integrations that can help you drive effective meetings while working remote.

Streamline agenda preparation and meeting management

Effective meetings require more than corralling a group together to discuss - it requires thoughtfulness around agenda preparation, clarity on objectives, and defines sets of action items. An easy path to plan a successful meeting is to consider apps that streamline the agenda preparation and meeting management process.

SoapBox simplifies the agenda preparation and management process by allowing teams to build, collaborate, and action team meeting agendas without leaving their workspace in Teams. Using its bot and tabs, teams have a single integrated workspace where they can build agenda items, capture meeting minutes, and monitor resolution of action items - removing the administrative hurdles typically experienced with meeting management. 

SoapBox Teams Integration

Collaborate with shared meeting agendas
Build agendas collaboratively by adding items to a shared agenda - reinforcing teamwork and helping ensure each attendee is fully aligned and aware of the scope and objectives of the meeting. You can also access an inventory of suggested agenda items that can be used as a supplement. Teams notifications are surfaced each time agenda items are added, closed, and reminders are sent for upcoming meetings to ensure accountability across the team.

Manage your meetings, capture minutes, and assign action items
As your meeting gets underway, tick off agenda items as you cover them, so that you know what items remain outstanding. Any agenda items not covered automatically roll over into you next meeting in the series, as needed. You can also capture meeting minutes and action items from within the app, so that team members have a central repository in Teams to access.

Access AI-powered insights from the conversations you're having with your team
Using machine learning, SoapBox can decipher the topics you're discussing most (and least) frequently across all your meetings. Based on your meeting insights, it will serve up suggested questions and reading materials that will help you better prepare and balance future meetings.

Increase engagement and human connection with visual communication

Keeping your teams engaged and connected can be a struggle - especially with a screen taking the place of a person. Prezi Video helps address these challenges by letting you overlay your visuals directly on screen next to you, making meetings engaging and bringing back the human connection element that's missing in remote work. By putting you and your content together on the same screen - you create a natural, human interaction with your audience and make the meeting more impactful.

Maintaining the human connection with your team
Meetings are effective when attendees are engaged and have a connection with the presenter. When you remove that engagement by speaking behind material, you lose that human connection and begin to lose your audience's full attention. With Prezi Video, you strengthen that connection with your team by keeping you and your content together on the same screen for a powerful presentation experience. Attendees remain engaged throughout the live video meeting and can engage in real-time collaboration - creating an effective presentation experience for the entire team.

Send useful pre-recorded, asynchronous updates
When live meetings aren't needed or aren't feasible, you can create a quick video update to share directly in your Teams channel, helping your team stay up to date without interrupting their workflow with asynchronous communication. Easy integration of your must-have information and graphics into your video screen means that team members can share and discuss key data at a time that works best for them.

Balance time and productivity
Without requiring a designer, you can create stunning videos with pre-made templates and high-quality images available on Prezi Video and save precious meeting time for more impactful discussions or even cancel a meeting entirely by sending a video and having the discussion in your team's channel instead, saving everyone time.

Energize your meetings with interactive challenges

Sometimes meetings just need a jolt to keep attendees engaged. Consider introducing short interactive challenges in the middle of a meeting to inject some energy. Kahoot! is a game-based learning platform that makes it easy to create, share, and play learning challenges (kahoots). Whether it's business-focused or for fun, you can gamify the meeting experience to increase attention and engagement. With its recent integration with Teams, meeting hosts can present live kahoots during meetings or assign self-paced challenges after meetings.

Kahoot MS Teams

Launch a live challenge in your Teams meeting
Host live kahoots during a meeting to keep your attendees engaged and energized. Whether you're looking to kick off the meeting with an ice breaker, facilitating Q&A, or gathering feedback - you can quickly access your kahoots within Teams and share you screen to allow participants to join. You can also import your PowerPoint slides into your kahoot to gamify your existing presentations. Increase engagement and run the entire experience from the Kahoot! app within Teams.

Assign a self-paced challenge in your Teams channel for your attendees
Reinforce discussion points by assigning a challenge to attendees after a meeting, which can be accessed directly from Teams. They'll receive automated reminders to complete and you'll be able to leverage an interactive experience to drive home key point that you want them to remember.

Results and Reporting
If you'd like to view data from the challenge, a report will be linked directly from the podium for the host to review - allowing you to see how your attendees have performed and to measure their level of engagement. Reports for live games hosted within Teams are available by logging into your account on the kahoot website.

Adepteq use Teams ourselves and have successfully planned, deployed, trained on and are supporting Microsoft Teams with many of our clients. 

If you would like to know more visit our Microsoft Teams page or to discuss how Microsoft Teams Apps can improve your communication and collaboration, then please contact us or call 0800 6444 365. 

With organisations around the world enabling remote work for their teams, it is essential now, more than ever, to ensure that information on your intranet is readily available to all your users. Using communication sites in SharePoint with Microsoft 365, you can now create a flexible, intelligent intranet in multiple languages.

The multilingual publishing feature for SharePoint communication sites is now rolled out worldwide. Enabling you to create and translate pages, set translator roles, and get email alerts when pages need translating, updating, and publishing. All of this comes on top of the rich and flexible pages and news creation experience in SharePoint. Everything is built to give the user the best experience possible. Let's jump in to see how multilingual SharePoint publishing works. 

So how does it work?

Once a communication site has been created in the default language, the site owner can enable the multilingual SharePoint publishing feature. Then they choose the additional languages to support on that site.

Once the feature has been enabled and languages added, the site owner can assign individual users, security groups, and Office 365 groups as translators for each of the languages.

SharePoint Translator

Then, page authors can make copies of pages created in the default language. The content in the copies can then be manually translated by the translator. They are notified when there is a new default language page requiring translation or when an existing default language page is updated. When translations are published the author of the default language will be notified as well. Published translation pages are automatically shown in the users language. This includes in the News web part and the Highlighted content web part.

SharePoint Multilanguage

When page approvals are turned on, the default language pages and the translation pages must be approved and published before the translation pages are available to everyone who has access to the page. This extra layer of review and approval can help ensure that incorrect information is not published.

Site navigation, hub navigation, site name and site footer can also be translated. The content there is first created in the site default language. Translators can log in and update navigation, site name etc. in their preferred language. Users will automatically see pages and news in their preferred language if its published. If unavailable, they can view pages in other languages from the dropdown menu in the top right of the page.

SharePoint Multilingual

Communication between teams, managers and everyone in between is one of the most important things an organisation can facilitate currently. With many teams spread all over the globe, Microsoft is proud to be able to provide a tool built into modern SharePoint that helps to ensure your information is easily delivered to your team.

If you are still using SharePoint Server, there have also been enhancements to the SharePoint Server multilingual functionality from Microsoft. 

If you would like to talk to us about SharePoint, whether it’s Development or Support, don’t hesitate to contact us to arrange a one-to-one call or send us a message.

Power Automate is an easy and powerful tool that has allowed us to save time and money, boost productivity, streamline every day tasks and share data faster. In a digital world that is always connected and always working, businesses that use Power Automate are not looking back.
It is never too late to get started. 

So what is Power Automate?

These day's there's a cloud service for everything. Power Automate is a user friendly way to connect all of your favourite apps and automate the tasks that you find too time consuming. With the option to create your own multi-step workflow or start from one of the many templates, it's simple to automate what you want.

Why waste time constantly checking emails when you can get a text message whenever an important contact emails you? Automating means you can use your time to work on other things, like setting up a flow that manages your Twitter.  Has somebody mentioned your company in a Tweet? Let Power Automate take care of it with a flow that follows them, sends a nice reply, adds them to a spreadsheet that gets emailed to you for approval and then adds their contact to Dynamics 365.

You can connect to over 100 services and choose from hundreds of pre-made templates, tweak them, or create your own.

Power Automate is part of the Microsoft Power Platform, alongside Power Apps and Power BI. We use Power Automate everyday in our SharePoint development projects. Often in combination with Power Apps to digitise your paper forms and processes.  

How does it benefit me?

How can Adepteq help?

We live and breath Microsoft 365 and we love it. Whether you want to just ask us a few questions about Power Automate, arrange training with one of our experts, or discuss an automation project you are considering you are welcome to get in contact with us today. It doesn't cost anything to talk to us, and we are always happy to help.

We are available on 0800 6444 365 or you can send us a message via our contact page.

Following on from our Introduction to Microsoft Lists post. We have created a second post to highlight some of the other cool features coming your way. Making it easier to create lists with list templates and how you then display your content with different list views.

Ready-made templates help you get started quickly

Microsoft have designed list templates tailored to specific use cases like tracking issues, onboarding new staff, handling an events itinerary and managing assets. These list templates come with a base structure, formatting, forms, conditional formatting, and everything you will need to get a quick start on the work that matters to you. Find inspiration in them or modify them to bring your vision to life.

Microsoft Lists event itinerary - List Templates

Get started quickly with ready-to-use list templates - above shows the "Event itinerary" template.

In addition to the ready-made templates, there are two other time-saving ways to create lists. You can create a list from an existing list - inheriting structure and formatting. And you can create a list from Microsoft Excel - importing the Excel table data while choosing how to best represent the information. Once started, you have all the new formatting, views, rules and more to best represent your information and get back to business.

Microsoft Lists Ready Made Templates are expected to release in June CY2020

Customisable views, smart rules and sharing keep everyone in sync

Customise your lists for whatever your business needs. Lists not only help track information; they help make your information speak for you, clearly and visually. You'll keep everyone in sync - especially when things change.

Default views | There are four main views when configuring lists: list, grid, gallery, and calendar. Grid is the main style you see when you first create a list - primarily rows and columns that can be configured and reordered. Grid is best when you want list information to be easily edited. List is similar to grid, but without point and click editing capabilities - it's the view that existing SharePoint list users will be most familiar with. Gallery is a great way to highlight lists that include images; cards are configurable and display a row of information. And when your information includes dates, the best way to visualise all items is to use calendar view.

You can adjust how information appears in these views by using conditional formatting. For example, you can change the background fill colour of an items from orange when status is "in review" to green when status equals "Approved". Background, font colour and icons dynamically change when certain criteria are met.

MS Lists Gallery View

A list in gallery view - visual and configurable

MS List calendar view

A list in calendar view - showcasing any item with a date associated to it.

You can create custom views to organise and show items that are most important to you (like certain columns), to add filtering or sorting, or to have a more engaging style. You can create personal views that only you can see and public views for everyone who uses the list to see.

Rules | Building rules is as easy as writing a sentence. Once you decide on the outcome, click-fill if/then steps to design your rules. Choose people, status, and value changes to send notifications or programmatically update update values elsewhere in the list. Finally, use rules to set reminders to keep everyone informed.

Microsoft Lists smart alert

Keep everyone in sync with smart alerts by creating rules.

Sharing | Whether a list is short or long, simple or complex, it's important to work with others and do so in a way that is efficient and manageable. When you share a list, you can share the entire list with edit or read-only permissions. Or share individual items, where you allow or disable the ability to edit, set an expiration date, or require a password before granting access. And once shared, invitees can add comments on the full list or on individual list items.

Expected release: Q4 CY2020

MS Lists Sharing

Share the full list or individual list items and use comments to share ideas and provide feedback.

Contact us today if you would like to understand more or to discuss now Microsoft Lists could benefit your organisation.

Adepteq are experts in SharePointOffice 365, and Microsoft Teams. Call us on 0800 644 365,  email info@adepteq.com or complete our Contact Form.

Your lists just got a whole lot smarter

Millions of SharePoint users have benefited from using lists over the years. These have been a cornerstone of the applications we have developed for our clients. Microsoft Lists builds on this trusted information platform. Bringing new user experiences and capabilities to the foundational innovation of SharePoint lists. Rest assured that all your lists, including lists that you have inside SharePoint sites today, will benefit from all the innovations described here. Additionally, the value of existing integrations with the Power Platform continue. When you need to further customise list forms with Power Apps and design robust workflows with Power Automate. For developers, the power and value of the Lists API extends custom solutions to connect the list data as a source via Microsoft Graph.

Take a first look at Microsoft Lists - product demo tour by Miceile Barrett - Program Manager at Microsoft:

https://www.youtube.com/watch?v=plshQSoe_OY

Microsoft Lists encompass SharePoint lists, a new Lists home page (web), lists in Microsoft Teams and upcoming Lists mobile app. There is only one Lists product and Microsoft continue to move it forward.

Event Itinerary - Microsoft Lists

Lists are stored in SharePoint sites. They can be accessed from the new Lists home page, directly from the SharePoint team site (as shown here), or from within Microsoft Teams

Microsoft Lists is a Microsoft 365 app that helps you track information and organise work. Lists are simple, smart, and flexible, so you can stay on top of what matters most to your team. Track issues, assets, routines, contacts, inventory and more using customisable views, smart rules and alerts to keep everyone in sync. With ready-made templates, you can quickly start lists online, on the new mobile app, or with Microsoft Teams. Because it is part of Microsoft 365, you can rely on enterprise-ready security and compliance. 

Gallery View Microsoft Lists

A list showing "Gallery" view - each card represents a row of data.

Note: If you have classic SharePoint lists in Microsoft 365, Microsoft continues to support them today and into the foreseeable future. If they were built for legacy applications or have custom-built extensions - they will continue to work. When you choose to move them from classic to modern - they then not only "get modern", they will get all the value and innovation Lists brings. 

Microsoft Lists home (web) and mobile app

It all starts with Lists Home, a single place to see and manage all your lists. To get there, click the Lists icon within the Microsoft 365 app launcher (aka, the "waffle"). Here you can start a list in several ways - easily from scratch or with ready-made templates. In addition, you can create new lists from existing lists or by importing Excel table data to jump start. Beyond creation, you will see all your favourite and recent lists - ones you own or that have been shared with you . You will be able to create both personal lists you own and can share, and team lists owned by members of your teams.

Lists home brings all your lists at your fingertips, on the web and on the go via the Lists mobile app.

Microsoft Lists Home

Left-to-right: Lists home page in Microsoft 365 and the mobile app - both access to all your lists in one place.

Never miss out on a list that is important to you, just favourite it and you will always be able to access it from the "Favorites" section.

Microsoft Lists - how to favourite a list

You can expect to see Lists home later this summer on the web and the Lists mobile app. Both provide access to all your lists in one place.

Microsoft Teams ♥ Microsoft Lists

Lists is for people who get things done - together. Use Microsoft Teams to collaborate on lists, using flexible views like grids, cards, and calendar. This brings content and conversation side-by-side in one integrated experience. You can either add an existing list to a Teams channel or create a new list directly in Teams and chat on individual list items.

Lists in Microsoft Teams

Create, share, and track lists all from within Microsoft Teams.

When you click "+" to add a new tab to a Teams channel, select the Lists app to begin. The Lists app is used to both create new and embed existing lists - all within Teams. Further refine your list by adding new columns, defining choices in a drop-down menu, create view or edit share links, create custom views and filters and set up rules - all to ensure the list works for you and your team. No compromises. You get the full power to configure what you list looks like and how it works for you - all from inside Teams.

Microsoft Teams - Options for Creating Lists

Create, share, and track lists all from within Microsoft Teams.

Contact us today if you would like us to discuss in more detail.

Due to the wealth of information released about Microsoft Lists, we have created a second Lists post highlighting Templates and Views

Adepteq are experts in SharePointOffice 365, and Microsoft Teams. Call us on 0800 644 365,  email info@adepteq.com or complete our Contact Form.

Working from home (WFH) or remote work presents its challenges and opportunities. Here are five proven tips to help you successfully work from home. These tips are useful whether your remote work is because of challenging times or because you're a distributed worker.

WFH tip #1: Have the right tools

You cannot do your job effectively without the right tools. This applies if you go into an office or if you work from your house. Make sure you have the proper tools you need to do your job, including your home office setup and the technology you choose.

Invest in a proper home office setup if you can. The right work environment should include a suitable desk, chairs, monitors, Wi-Fi and any other hardware you need to get your job done. The perfect home office isn't always achievable. But, investing in a few small items can make a big difference.

For example, consider purchasing some lighting, microphones and headphones if you're routinely on video conference calls. You should also consider purchasing ergonomic accessories like wrist protectors that make the physical act of working at home more comfortable.

Additionally, establish you have the right software tools for the job if you can. Tools like Microsoft Teams were built with remote working in mind by combining chat, meeting, calls and collaboration all in one place.

WFH tip #2: Be secure

Remote workers should take particular care that they're remaining secure, both physically and digitally.

From a physical perspective, be aware of your surroundings when you're dealing with sensitive company information. Some best practices include locking your computer when it's not in use and not discussing sensitive company details on calls in public.

Additionally, you must make sure the tools you use have security in mind. These safeguards should apply to your secure email, a VPN, productivity tools, cloud storage and any digital tool you use for work. 

WFH tip #3: Communicate effectively

It sounds basic to say, but one of the biggest challenges of working from home is that you're not in the office. That means you may not hear the hallway conversations, the chatter before and after meetings and you can't just pop by a colleagues desk for a clarifying question. Your business communication skills are always essential, but especially so when you work remotely.

It's vital to communicate with your coworkers or employees in a clear manner. Try not to leave room for ambiguity about your requests, and don't be afraid to ask clarifying questions. You can do this via email, chat or through a phone call.

You may have to "over-communicate", and that can feel awkward for some. But, it's better to over-communicate at the front-end to ensure there's alignment. 

Working remotely typically means you have the flexibility to handle personal tasks like childcare or doctor's appointment during the day. Just be sure you're communicating that to coworkers and employees who rely on you.

You don't have to divulge every personal detail. Just remember to update your Out of Office messages, as well as your status on any chat system. Your availability and status are especially helpful if others rely on your decisions or approvals to move forward with projects and tasks.

WFH tip #4: Connect with coworkers

Your company culture is a decisive factor in attracting and retaining employees. This involves a lot of things like compensation, working conditions industry and the day-to-day interactions with employees. That last part can be different for a remote worker.

If you're working from home, you'll likely have to make more effort to connect with coworkers and employees. Simple things such as asking how things are going before a meeting starts and being genuinely interested goes a long way. These "small talk" moments can create deeper connections between workers.

Find other opportunities to engage in "water cooler talk" or to appropriately "goof off". Stay within proper boundaries, of course. But, nobody minds when you talk about the latest football game in the office for a few minutes. Likewise, you can sometimes engage with employees or coworkers through chat rooms about things that aren't strictly related to work.

WFH #5: Find a proper work-life balance

There are many great things to working from home: flexibility, no-commute, and in some cases, increased productivity. But, one of the downsides is that some find it hard to disconnect from work.

Remember to set boundaries

It's tempting to work around the clock when your home is your office. But, this can be counterproductive. Studies suggest overwork can lead to less productivity, worse project outcomes and even adverse health.

Finding a proper work-life balance is key when you're working from home. Some tips for maintaining this balance:

Microsoft Teams has vastly improved the way we, at Adepteq operate and collaborate while working from home. A seamless user friendly experience is a must for all business and organisations, and Microsoft Teams delivers. If you would like to learn more about Teams or Office 365 and how they would benefit your organisation please contact Adepteq today!

Over the last few weeks we have seen a large increase in the number of people conducting Microsoft Teams meetings as they move to remote work arrangements. Whether you are brand new to the tool, or conduct all of your meetings on Teams, we want to provide you tips on how to have the best online meeting experience.

#1 Connect online with people inside and outside your org

With Teams, you can host online meetings with people both inside and outside of your organisation. The next time you schedule a meeting in either Teams or Microsoft Outlook, simple include the email address of your external guests and Teams will take care of the rest - including sending an email invitation complete with instructions on how to join your online meeting. Your meeting guest can click on the link, enter their name, and join the meeting from their browser - all without having to install a plug-in or download the Teams client.

MS Teams - Connecting with people

#2 Stay in control of your meeting

Teams provides the meeting organizer with many options when it comes to defining the roles and permissions for online meeting participants. For example, you can choose to enable a meeting lobby, which lets the organiser define when and who is admitted into the meeting. You can also designate who can present, mute attendees, and start/stop recordings, just to name a few.

stay in control of your teams meeting

#3 Hold face-to-face conversations with video

If you can't meet in person, meeting online with video is the next best thing. Encourage everyone in your Teams meeting to turn on their video. Turn on background blur to keep the focus on you instead of what's behind you.

Face to Face with MS Teams

#4 Share only what you need

When sharing content in Teams meetings, you control what others can see. You can decide whether you need to show your entire desktop, or just a specific window. If someone is sharing their desktop or an application, you can request the presenter to give you control.

Share Only What You Need In Teams

#5 Don't miss the meeting, even if you missed the meeting

Whether running a few minutes late, or double-books with a fire drill, there's a good chance that someone will miss the meeting. Instead of bringing them up-to-speed in another meeting, simply record your Teams meeting. not only is the recorded meeting stored in the cloud - and a link provided in the meeting chat - but participants can search the meeting transcript and jump to the point in time of the meeting where it was mentioned.

Never Miss a Meeting in Teams

Microsoft Teams has vastly improved the way we operate and collaborate here at Adepteq. A seamless user friendly experience is a must for all business and organisations, and Microsoft Teams delivers. If you would like to learn more about Teams or Office 365 please contact Adepteq today!

London Head Office

Adepteq,
152 - 160 City Road,
London,
EC1V 2NX,
0203 805 4143

Aylesbury Development Centre

Adepteq,
7 Smeaton Close,
Brunel Park,
Aylesbury,
Buckinghamshire,
HP19 8SU
01296 323460

 
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