teams enabled devices

Re-imagine meeting room experiences with Teams-enabled devices for shared spaces

Over the past few months, many organisations have vaulted into an entirely new world of work. Through more than 30 research projects, Microsoft have helped discover some of the benefits of this new world, and by learning from people like you. These benefits range from, increased fluidity between work and life activities, allowing people to move between the two more easily, to increased empathy between teammates, and several other benefits detailed in our latest Work Trend Index Report. There have also been the emergence of new challenges. That same blend of work and life can be difficult to balance, home offices without distractions are rare, remote collaboration can feel more difficult that in-person, and access to reliable networks and equipment isn’t available for everyone. While distributed remote work has its rewards, there are certain advantages to in-office collaboration as well. Through these learnings it has become clear – the workplace of the future will not be one location or the other, but a fluid experience across the two.

To help you navigate this new, hybrid working environment, today we’d like to share some new and reimagined capabilities in Teams-enabled meeting rooms that offer touchless experiences, support inclusive collaboration between remote and in-person attendees, and help remind teams to practice social distancing in meeting rooms.

Touchless experiences on Microsoft Teams devices for shared spaces

Today, people in the meeting room can join a Teams meeting from their Microsoft Teams Room and collaboration bar devices, share content and collaborate using their personal PC or mobile device, all without ever having to touch the shared device display. Later this year, Microsoft will enable these capabilities on Surface Hub as well. Additionally, Surface Pro X users can use their pen across Surface devices, including Surface Hub 2S, further limiting the contact with the shared device display in a meeting room. As the need for additional touchless experiences grow, Microsoft are expanding these features to allow people to control more aspects of the meeting. In the future, people will be able to choose how they want to interact with their shared space devices, using touch, controls on their own personal devices, and through voice commands.

Soon, in-room participants will be able to control their Teams Room and collaboration bar devices from the Teams mobile app. From the new room remote experience, users will be able to mute and unmute the room, adjust audio volume, turn cameras on and off, and exit the meeting. Microsoft will also enable wireless casting to any Teams Room, collaboration bar, and Surface Hub for quick ad-hoc connections that don’t require remote participation. Beginning later this year, voice assistance will be anabled for Microsoft Teams Room devices, allowing in-room participants to ask Cortana to join and leave a meeting, and add a phone number or participant from the address book to a meeting.

When the meeting is over, people can simply leave the room, allowing the Teams Room or collaboration bar to automatically exit the meeting. This feature allows room administrators to designate a period of zero-activity after a meeting is scheduled to end, after which, meeting devices are automatically ejected from the meeting.

Proximity Join - Microsoft Teams

Proximity Join

Personal Remote App - Teams enabled devices

Room Remote

Wireless Casting - Teams enabled devices

Wireless Casting

Voice Commands - Microsoft Teams

Cortana voice assistance on Microsoft Teams Room

Meeting room capacity notifications

As organisations plan their transitions back to the office, many are looking to implement new in-office policies to adhere to local safety guidelines. Some of these recommendations include social distancing practices in shared spaces like meeting rooms. To aid you in these efforts Microsoft will soon enable a way for room administrators to automatically notify in-room meeting participants if a room is over capacity. Today, administrators can define meeting room capacity for the room account. Soon, Microsoft will enable IT to use the data from meeting room cameras with people-counting technologies to identify how many people are in a room, and alert in-room meeting participants if it is over-capacity based on the capacity data defined in the room account. The notification will be displayed as a banner that appears across the top of the screen at the front of the room. In the future, administrators will receive an alert in the Teams Admin Center, allowing them to track room usage to help inform space planning decisions.

Room Capacity Notifications - Microsoft Teams

Meeting room capacity notifications

Helping people connect across workspaces has never been more important. With Teams meetings and Teams enabled devices, people can engage in collaborative and inclusive meetings from anywhere.

Talk to us today to discuss how Microsoft Teams Rooms and Teams Enabled Devices can help your business adapt.
Call us on 0800 6444 365, emails us at or send us a message via our contact us page.

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