Microsoft Teams - 5 Reasons

5 tips for having the best online meeting experience with Microsoft Teams

Over the last few weeks we have seen a large increase in the number of people conducting Microsoft Teams meetings as they move to remote work arrangements. Whether you are brand new to the tool, or conduct all of your meetings on Teams, we want to provide you tips on how to have the best online meeting experience.

#1 Connect online with people inside and outside your org

With Teams, you can host online meetings with people both inside and outside of your organisation. The next time you schedule a meeting in either Teams or Microsoft Outlook, simple include the email address of your external guests and Teams will take care of the rest – including sending an email invitation complete with instructions on how to join your online meeting. Your meeting guest can click on the link, enter their name, and join the meeting from their browser – all without having to install a plug-in or download the Teams client.

MS Teams - Connecting with people

#2 Stay in control of your meeting

Teams provides the meeting organizer with many options when it comes to defining the roles and permissions for online meeting participants. For example, you can choose to enable a meeting lobby, which lets the organiser define when and who is admitted into the meeting. You can also designate who can present, mute attendees, and start/stop recordings, just to name a few.

stay in control of your teams meeting

#3 Hold face-to-face conversations with video

If you can’t meet in person, meeting online with video is the next best thing. Encourage everyone in your Teams meeting to turn on their video. Turn on background blur to keep the focus on you instead of what’s behind you.

Face to Face with MS Teams

#4 Share only what you need

When sharing content in Teams meetings, you control what others can see. You can decide whether you need to show your entire desktop, or just a specific window. If someone is sharing their desktop or an application, you can request the presenter to give you control.

Share Only What You Need In Teams

#5 Don't miss the meeting, even if you missed the meeting

Whether running a few minutes late, or double-books with a fire drill, there’s a good chance that someone will miss the meeting. Instead of bringing them up-to-speed in another meeting, simply record your Teams meeting. not only is the recorded meeting stored in the cloud – and a link provided in the meeting chat – but participants can search the meeting transcript and jump to the point in time of the meeting where it was mentioned.

Never Miss a Meeting in Teams

Microsoft Teams has vastly improved the way we operate and collaborate here at Adepteq. A seamless user friendly experience is a must for all business and organisations, and Microsoft Teams delivers. If you would like to learn more about Teams or Office 365 please contact Adepteq today!

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